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What if there were one addition you could make to a secure key management system that transformed it into a smart business management tool? What if one feature was the most important one you needed to consider when comparing different key systems? Well, there is, and it is radio frequency identification (RFID) key tags.
Are key tags the most important feature you need to consider? We believe so. This article unpacks the difference wireless RFID tracking makes in how you use a key system. If you’re considering the purchase of a new key system, read on so you can make an informed choice.
Why Use a Secure Key Management System?
If your business has physical keys or RFID key fobs, you need some type of key control process. A secure key management system is often the cornerstone of that process. They store idle keys just like any locker or cabinet could, but they also automate the distribution of keys.
Using a key management system provides several specific benefits over a manual key distribution process. It doesn’t matter whether it is an RFID system or a traditional metal-on-metal contact system. They all help with these things.
What You’ll Find in Any Secure Key Management System
RFID-enabled or otherwise, you’ll find a few core components in any secure key management system.
standards help you efficiently and consistently deliver high-quality products or services. Typically referred to as ISO 9001, this is by far the most popular of the ISO 9000 family of standards. The ISO 9000 family contains 14 standards in total, but you can only certify to ISO 9001:2015.
The system controls access to the key cabinet from an access terminal. These terminals can support a range of different authentication options depending on the sophistication of the key system. At the low-cost, low-security end, you can use PIN codes and swipes. Moving up the scale, you could use RFID access fobs or smartphone authentication. And at the top end of the cost/security spectrum are biometrics, like facial recognition, iris eye scans, and thumbprints.
No matter which key management system you buy, they all offer some level of reporting through key management software. You can have the software send you reports on transactions, late returns, missing keys, and many other basic operational details you need to know about key usage.
But What is the Most Important Feature?
We’ve already tipped our hand on this. Despite the importance of all of those other technical features, the single most important features of a key management system are the key tags. Those little bits of plastic and metal used to identify and lock key rings are the focal point of a key system’s operations.
Traditional key tags rely on metal-on-metal contacts to operate. Newer, smarter, more advanced systems used radio frequency identification tags, for example, Real Time Networks’ KeyTracer line of smart key lockers.
The Benefits of an RFID Key System
So those are the functional differences between a traditional metal contact key locker and an RFID key locker. But what advantages does RFID key security actually hold?
RFID Key Control Streamlines Important Operations
Upgrading your key control with RFID key management simplifies a complex work process and will generate valuable business intelligence about how your personnel use keys. If your business is looking to be a leader in the 21st century, you need to upgrade to 21st-century technology for some of your most important management and security tasks.
About the Author
Vice President of Marketing
Jay oversees marketing and strategic partnerships at Real Time Networks and has over three decades of experience in leadership roles in the financial services and technology industries.