Key management systems have become essential parts of commercial security protocols. They open new levels of security that were previously inaccessible to many business owners. These systems make it possible to organize access levels to a plethora of things which include, but are not limited to, warehouses, restricted facilities, and equipment.
Every company has important assets that they want to keep protected. These
assets could be in the form of priceless equipment or even client data, which is at
the very core of your professional reputation. Regardless of what it is, you undoubtedly want it kept safe, and this is where the use of a key management system will be beneficial.
These systems are meant to help you keep track of your keys and assign them in an efficient manner. This helps prevent loss and theft, thereby grounding your commercial security.
1. Organizing Security Access
One of the most prominent ways that a key management system helps ground commercial security is by aiding in the organization of security access. This is important to companies that require different levels of security access. A key management system gives you the ability to add security hierarchies, which help put restrictions in place (more on that later). These hierarchies can be split into various sections, zones or classes, and each of them can be assigned their own access code or key.
An electronic key system ensures that only authorized individuals are able to gain access to specific keys. This measure gives companies the luxury of being able to assign different keys/access codes to different tiers within their company. This simple act gives way to different tiers of security and helps companies keep track of the various access levels. This is an important aspect of laying the foundation for effective commercial security.
With this security foundation in place, companies will be able to implement better security measures and thus, build around their levels of security access. This will lend itself to a more well-rounded security system, which will ground your commercial security and keep your business running efficiently.
2. Easy Tracking System
Key management systems help prevent loss because they lend themselves to easier methods of tracking things down. As I mentioned earlier on, organizing security access is an important foundation, and this point will highlight one of the reasons why. Companies that have a key control system in place have a very easy of way of keeping track of where each key is, and of knowing who has access to any particular key.
Key management systems can the once tedious process of tracking keys down. They also negate the need to keep physical logs of access levels. If a specific key goes missing, this system makes it easy to track the key down and figure out what went wrong. At the very least, companies will not be stuck trying to find the needle in a haystack because they will know exactly where to start.
3. Deters Employee Theft
There are many ways in which a company's security can be attacked, and one of the most prevalent methods of this is through employee theft. This is not too surprising, given the fact that employees know the layout and workings of their companies intricately. Keep in mind, that not all employees are this way, but security measures are put in place to make sure that there is a contingency in place, should the need ever arise.
The use of a key management system helps deter employee theft because employees know that there is always a way to track their movements and the access that they have to keys. This might sound like a simple action, but it works to keep the actions of your employees in check.
4. Customizable Security Settings
Electronic key control also allows companies to customize their security settings, which gives them the benefit of switching and adding security tiers without having to compromise their security systems or protocols. This is an important feature that many companies do not realize they need until it is far too late. The ability to customize your security settings comes in handy when you need to change access levels or revoke existing access privileges.
These situations do not arise often, but failing to handle these properly leads to security protocols being compromised. A good example arises when you are dealing with former employees. Once this individual is no longer a member of your company, it is necessary to remove their security clearance, but this is not very easy to do when you do not have a key management system. Without a key management system, the best solution would be to request the services of a commercial locksmith to install new locks, in the hopes of resetting your security measures. The alternative to changing the levels of access is to depend on the moral compass of your old employee, which is not a sound security plan at all.
With a system like this in place, companies are given the luxury of simply being able to switch access codes or remove the ones that are no longer viable. This ensures that there is no loose end that can come back and compromise their systems, data, and services.
5. Restrict Unauthorized Access
There are times where you have to save the best for last. For most companies that implement the use of key management systems, the restriction of unauthorized access is their primary goal. Essentially, it is important for every company to have a way to filter through who gets access to specific things. This does not only cover employee access, but it also extends to customers and clientele.
This restriction helps ground commercial security because it grants only minimal access to the most important parts of a company. For some companies, this could be a vault, and for others, it could be a server room that houses important data. A key management system can effectively do this by providing solutions to questions of who is able to gain access, how they are able to gain access, and when they are able to gain access. Using a key management system, clients and employees are allowed to operate only within assigned security zones.
Key management systems have many other benefits, some of which were not mentioned in this post because they do not necessarily pertain to grounding your security and preventing loss. Any company that implements the use of a key management system will see a quick and immediate impact on their operations.
Find out how KeyTracer can benefit your organization.
About the Author
Ralph Goodman is the lead writer over at the Lock Blog, where he shares his insight on all things locks and security. The Lock Blog is a great resource to learn about keys, locks and safety. They offer tips, advice and how-to's for consumers, locksmiths, and security professionals.