Looking at the clinic and technical sides of healthcare operations is an obvious place to start. But opportunities for streamlining healthcare administrative and management operations may prove just as fruitful.
Administrative expenses make up a significant portion of healthcare costs, from 15 to 25 percent, by most estimates. That is a large range, accounting for anywhere from $600 billion to $1 trillion. That estimate is broad because many numbers must be estimated. That includes unknowns surrounding equipment management, lost equipment, and stolen equipment.
How much more efficient and affordable could healthcare be if hospital equipment tracking gave us precise figures? Many healthcare centers see success using real-time tracking systems to monitor their equipment, narc kits, and even patient belongings.
This article looks at just some of the uses cases Real Time Networks customers in the healthcare sector have found for smart storage lockers. We also dive into some best practices every healthcare provider will want to follow to improve how they manage equipment and other assets in their facilities.
Smart Lockers Can Improve How You Manage Emergency Medical Services (EMS) Kits
EMS teams rely on a large amount of equipment, meds, and other items in the field. Many of those items are regulated, most notably their narcotics. Agencies need to ensure they always have an accurate count of those controlled substances and track who used them on a call. Many EMS agencies have turned to using smart lockers to help manage their meds and equipment.
A smart locker doesn’t replace a supervising pharmacist or asset manager. It just makes their job easier by automating much of the tedious administrative work involved in tracking assets used by EMTs in the field.
Using an AssetTracer smart locker system, an EMT can be presented with a checklist at kit sign out or return. At sign out, you can prompt them to report any anomalies in medication levels. At return, you can prompt them to record any med use.
Ambulance Companies Benefit from Content Surveillance
Ambulance companies also need to manage large amounts of critical gear. Before drivers go on calls, everything needs to be prepped and ready. They can't wait for an asset manager to get things organized.
Many ambulance companies use the content surveillance feature in smart lockers to monitor each component in the kits they hand out to EMTs. “Content surveillance” is the name for the automated monitoring smart lockers can perform on items stored in them. Wireless sensors in the lockers read tags attached to kit bags or even individual med vials.
A content surveillance system can instantly verify that every item is returned or taken from a locker. At kit signout, that is an added precaution to ensure no critical component is missed. At kit return, it is an added layer of accountability, helping to ensure no item was misplaced or even to help prevent more serious issues like drug diversion.
Smart Lockers Can Perform Patient Belonging Tracking
Smart lockers aren’t just for hospital and EMS equipment. You can also use them to improve your care of patient belongings and valuables in high-turnover emergency departments or in-patient facilities.
Years ago, a large amount of cash was stolen out of patient belonging bags from one of Real Time Networks’ customer hospitals. They needed a way to store the belongings of high-profile patients securely. They deployed an AssetTracer smart locker system where nurses could deposit patient belongings when they came into the hospital. Each locker could only be unlocked using a unique code assigned to the patient. Once the patient left the hospital, that locker could be reset with a new code for the next patient that came along.
Even if your healthcare center hasn’t struggled with theft in the past, one of these systems can be of great benefit to enforcing your hospital patient valuables policy
Best Practices for Smart Equipment Management in Healthcare
Of course, the equipment and medication tracking needs at every EMS agency and healthcare center are different. Each is dealing with its own unique business and patient demographic challenges. But no matter which specific challenges you’re trying to address, you should follow some universal equipment management best practices. Here are some of the most important ones.
Smart Lockers Deliver Real Value to EMS and Healthcare Providers
Let smart lockers do the heavy lifting of equipment and medication tracking at your healthcare agency. While every healthcare and emergency medical services agency will need to take a different approach to hospital equipment tracking, smart lockers are flexible platforms that can adapt to their unique needs.
Smart lockers can streamline how your agency works. They handle time-consuming tasks so your nurses and technicians can focus on providing better care. Smart lockers can optimize equipment use and improve employee accountability. Healthcare providers of any size and type will quickly see the benefits.
Request a free consultation and see what a smart locker can do for your hospital asset tracking.
Want to find out more about using smart lockers in your organization?
Check out our guide:
'Best Practices for Physical Asset Management'
About the Author
Jay Palter, VP of Marketing