Pairing AssetTracer Intelligent Lockers with Collective Data’s asset management platform creates a seamless, secure, and intelligent asset control system. This integration automates asset tracking, distribution, and accountability across your organization. Employees request items through the Collective Data platform, receive access notifications, and retrieve items securely via the intelligent locker — all with full audit tracking and security compliance built in.
Key Product Features
- 24/7 Asset Access: Employees can retrieve critical gear anytime with tracked, secure access.
- Access Logging: Every access and return is automatically logged in an audit-ready system.
- RFID Authentication: Use badges or passcodes for fast, secure, and configurable locker access.
- Tamper Alerts: Immediate notifications if unauthorized access attempts or tampering occur.
- Automated Notifications: Real-time alerts sent to employees when assets are ready for pickup.
- Real-Time Monitoring: Track asset status — issued, awaiting pickup, or returned — instantly.
System Requirements
- Collective Data Asset Management Platform: Required for request workflows, asset tracking, and reporting.
- AssetTracer Intelligent Lockers: Physical smart lockers for asset storage and distribution.
- Network Connectivity: Reliable network connection between lockers and Collective Data software.
- Authentication Method: RFID badge readers, keypad entry, or alternative customer-defined methods.
Core Capabilities
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Secure Asset Issuance & Return
Locker access is controlled and tied to employee profiles for accountability.
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Approval-Based Distribution
Employees request assets through Collective Data; management approves issuance.
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Automated Locker Assignment
Approved items are assigned to specific lockers for secure retrieval.
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Data-Driven Insights
Identify underutilized assets, avoid over-ordering, and optimize asset lifecycles.
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Compliance Support
Audit trails and tamper monitoring assist with regulatory compliance across industries.
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Cross-Industry Applications
Designed for law enforcement, IT/corporate offices, healthcare, warehousing, and logistics.
How Does it Work?
AssetTracer - Intelligent Lockers integrate directly with Collective Data’s asset management platform to streamline asset distribution and tracking. The process starts when:
- An employee submits an item request through the system.
- The supply management team or supervisor reviews and approves the request.
- The approved item is assigned to a specific locker and marked as "awaiting deposit."
- Staff deposit the item into the designated locker and securely close it.
- The system notifies the employee that the item is ready for pickup.
When retrieving the item:
- The employee authenticates using a badge, passcode, or other method to access the locker.
- Once the item is collected, the system updates the status to "issued" and records the transaction.
- This provides a secure chain of custody, full audit trail, and enhanced operational efficiency.
- Organizations benefit from improved security, regulatory compliance, and streamlined asset management.
